RentalCalcs · Original decision worksheet

Rent-pricing decision worksheet

Use comparable lease economics to choose a price, then compare competing offers over the same calendar period. Fill this locally and print or save as PDF from your browser. Nothing is submitted or automatically saved.

Read the complete worked guide

Worked example

Hypothetical example: $1,800 immediate occupancy earns $21,600 over 365 days. At $1,850 with 20 extra empty days, modeled rent is $20,983.56, a $616.44 shortfall. Break-even extra delay: 9.86 days. No concessions, credit losses or extra vacancy costs.

1. Record the evidence

Property, bedrooms, type and availability dateComp A: source/date/status, lease term, rent, concession, utility payerComp B: source/date/status, lease term, rent, concession, utility payerComp C: source/date/status, lease term, rent, concession, utility payerAdjustments supported by local evidence; resulting rent range

2. Compare offers

Common start date and number of calendar daysOffer A: rent, extra vacant days, concessions and owner-paid empty-period costsOffer B: same inputs and comparison periodExpected rent collected for each offer; assumptions still unverified

3. Decide and review

Initial asking rent and permitted concession budgetReview date, inquiry/tour/application evidence and action triggerLease, local notice/rent requirements and utility treatment checked by/date

Calculation notes

For a 365-day model: monthly rent × 12 × (365 − vacant days) ÷ 365 − concessions. Compare empty-period costs separately. Effective rent over an occupied lease: (monthly rent × lease months − concession) ÷ lease months. A refundable deposit is not earned rent.

Reviewed October 14, 2026. Original RentalCalcs educational worksheet. Numbers are hypothetical, not property estimates or a lender commitment. Fannie Mae Form 1007 (appraisal reference, not this worksheet).